Sales professionals spend up to 28% of their workweek managing emails, like following up, organizing leads, and responding to prospects. But what if AI could handle your busy work for you?

AI email assistants are transforming sales workflows by automating follow-ups, analyzing conversations, and keeping CRM data up to date, saving teams weekly hours. 

Whether you’re nurturing leads or managing deal flow, the right AI tool can boost efficiency and increase conversion rates.

We reviewed the top AI email assistants for sales professionals in 2025. Keep reading to find the best fit for your business.

How AI Makes Sales Emails Faster and Easier

Sales professionals spend hours in their inboxes, but managing emails shouldn’t slow down deal-making. AI email assistants take over repetitive tasks, helping sales teams respond faster, track leads, and focus on closing deals. 

In fact, 61% of businesses use AI to improve email efficiency, reduce response times, and eliminate errors.

Here’s how AI is reshaping sales emails in 2025:

AI Can Write Emails for You

Struggling to craft the perfect follow-up? AI email assistants generate personalized, context-based emails using data from previous conversations, CRM records, and sales goals.

Instead of drafting responses manually, sales reps can let AI suggest cold outreach messages, quick replies, or detailed proposals ready to send in seconds.

Helps You Stay on Top of Important Emails

With a flood of emails every day, it’s easy to miss high-priority messages. AI email assistants prioritize your inbox, flagging important leads, client replies, and urgent follow-ups. 

Some tools even provide real-time alerts so you never miss a deal-moving conversation.

Pulls Important Info from Emails

AI does more than just organize emails—it extracts key details like contact information, deal updates, and next steps. 

Instead of manually updating your CRM, AI assistants auto-sync critical data, keeping your pipeline up to date without extra work.

Personalizes Your Sales Emails

Generic emails get ignored. AI email assistants analyze customer interactions, preferences, and past conversations to tailor messages for each prospect. 

From subject lines to call-to-action phrasing, AI helps sales reps send more engaging, conversion-friendly emails.

Saves You from Reading Long Email Threads

No time to scroll through endless back-and-forth messages? AI summarizes long email threads, providing quick takeaways so you can jump into conversations fully informed. 

Whether you’re preparing for a follow-up or passing a lead to a colleague, AI helps you stay in the loop without the hassle.

Best AI Email Assistants for Sales Professionals in 2025

Here are the best AI email assistants for sales professionals in 2025 to simplify your workflow and help your business stay ahead.

1. Truva - AI Email Assistant for Sales Teams

Truva is an AI-powered email assistant designed specifically for sales teams, helping them manage conversations, automate follow-ups, and keep CRM records accurate without manual effort.

Sales professionals no longer have to spend hours on data entry, email drafting, and pipeline updates. Truva takes care of these repetitive tasks, allowing teams to focus on what matters most—closing deals and building strong client relationships.

Unlike generic email tools, Truva doesn’t just assist with writing emails. It tracks every sales interaction, extracts actionable insights, and ensures no lead is overlooked.

Whether you're handling inbound leads, managing a long sales cycle, or juggling multiple prospects, Truva keeps everything organized in one place.

Its deep CRM integration, AI-driven automation, and intelligent conversation insights help sales teams work faster, make informed decisions, and maintain stronger connections with their prospects.

Key Features

• AI-powered email drafting – Truva generates personalized, context-based email responses using past conversations, CRM data, and sales goals. Whether it’s a quick follow-up or a detailed proposal, Truva ensures every email is relevant, structured, and aligned with the prospect’s needs.

• Automated follow-ups – No more missed opportunities. Truva detects when a lead requires a response and sends timely follow-ups, increasing engagement without manual effort.

• Inbox prioritization – Truva organizes emails by importance, flagging high-value leads, urgent client replies, and deal-related messages so you always respond to what matters first.

• Email tracking and insights – Get real-time updates on when prospects open emails, click links or engage with content. Truva provides analytics that helps sales reps refine their outreach and improve response rates.

• Meeting and email thread summaries – Scrolling through long email threads wastes time. Truva condenses lengthy conversations into key takeaways, making it easy to catch up before a follow-up or hand over a deal to a colleague.

Pricing Plan

• Free Forever – Ideal for small teams, this includes automated CRM updates, task suggestions, and email processing for up to 2 users.

• Sales Professional – $30 per seat/month, includes unlimited team members, advanced analytics, AI-driven email automation, and team collaboration tools.

• Enterprise – Custom pricing. Perfect for large organizations, advanced security, dedicated account management, and custom API access are included.

Sign up for free, or book a demo today!

2. Groove – AI Email Assistant for Sales Engagement

Source: Clari.com/products/groove/

Groove, now part of Clari, is an AI-powered sales engagement platform that helps teams automate email outreach, follow-ups, and workflow management.

With this acquisition, Groove's capabilities have been integrated into Clari’s Revenue Platform, enhancing revenue intelligence and sales automation for businesses.

Groove works by providing AI-driven email sequencing, enabling sales reps to automate multi-step outreach campaigns. It also includes real-time engagement tracking, helping teams prioritize follow-ups based on when leads open emails, click links, or respond.

With its Salesforce integration, Groove ensures CRM data stays accurate without manual updates. However, its AI capabilities are primarily focused on workflow automation rather than advanced conversation analysis.

While Groove is a strong choice for email automation and sales engagement, its reliance on Salesforce and Clari’s ecosystem may limit flexibility for teams using other CRMs.

Pros

• Automates email outreach with AI-powered sequencing.

• Real-time email tracking helps prioritize engaged leads.

• Deep Salesforce integration for seamless CRM updates.

• Now part of Clari, providing enhanced revenue intelligence.

Cons

• Limited AI conversation analysis compared to standalone AI assistants.

• Best suited for Salesforce users, making it less flexible for other CRM platforms.

• Heavily integrated with Clari, which may not fit all sales workflows.

Pricing Plan

• Pricing is tailored to your team's specific needs.

3. Jiminny – AI Email Assistant for Conversation Insights

Source: Jiminny.com

Jiminny is an AI-driven sales conversation platform that helps sales teams track, analyze, and optimize email and call interactions.

It also provides real-time conversation insights, helping sales reps improve engagement and tailor their communication strategies.

Jiminny’s AI captures key details from sales emails, calls, and meetings, automatically transcribing conversations and highlighting important insights.

It also uses sentiment analysis to gauge how prospects respond, allowing sales teams to refine their messaging and follow-up strategies. The platform integrates directly with CRM systems, updating records without manual input.

While Jiminny provides conversation insights, it doesn’t automate email writing or manage inboxes like other AI email assistants. Sales teams looking for full email automation may need to use it alongside a dedicated AI email tool.

Pros

• Transcribes and analyzes sales emails and calls for key insights.

• Uses AI-driven sentiment analysis to improve engagement strategies.

• Integrates with CRMs to keep data accurate and organized.

• Helps sales teams refine their email outreach based on past conversations.

Cons

• Does not automate email writing or follow-ups—more focused on analysis.

• Best for teams that prioritize conversation insights rather than AI-powered responses.

• Requires integration with a CRM for full functionality.

Pricing Plan

• Custom pricing for your team's specific needs.

4. Momentum – AI Email Assistant for Sales Insights and Coaching

Source: Momentum.io

Momentum is an AI-powered sales assistant that helps teams improve email communication, automate deal workflows, and gain real-time coaching insights.

It is designed to improve sales interactions by providing smart recommendations based on email and CRM activity.

Momentum works by analyzing email conversations, CRM updates, and deal progress, providing AI-driven insights to sales teams. It identifies opportunities for follow-ups, highlights deal risks, and suggests the best next steps to keep the pipeline moving.

Its real-time coaching feature helps you refine email communication by offering suggestions on tone, clarity, and response timing.

While Momentum is suitable for deal management and email insights, it does not fully automate email writing or inbox management like other AI email assistants. Sales teams looking for AI-generated email drafts may need an additional tool for content creation.

Pros

• AI-powered sales coaching provides feedback on email communication.

• Identifies deal risks and opportunities based on CRM and email data.

• Suggests follow-ups and next steps to keep deals moving forward.

• Integrates with Salesforce and Slack for easier deal tracking.

Cons

• Does not generate AI-written emails—focused more on sales insights.

• Works best with Salesforce, limiting flexibility for teams using other CRMs.

• Lacks full inbox automation, requiring additional email management tools.

Pricing Plan

• Starter – $29/user/month. Automates workflows and supports improved pipeline management, making it ideal for smaller sales teams.

• Business – $69/user/month. Enables seamless collaboration and automates CRM hygiene to keep sales processes efficient and organized.

• Transformation – $99/user/month. Delivers AI-boosted insights for driving pipeline performance and go-to-market (GTM) efforts.

5. Friday – AI Email Assistant for Quick Summaries

Source: Friday-ai.com

Friday is designed to simplify email management for sales teams by summarizing conversations, automating follow-ups, and keeping the deal flow organized.

Instead of manually sifting through long email threads, you can rely on Friday to generate concise summaries and highlight key action items.

The AI assistant scans through sales emails, extracts important details like customer requests, next steps, and deadlines, and presents them in an easy-to-read format.

It also suggests context-aware follow-ups so that you stay on top of conversations without spending extra time drafting responses.

While Friday is useful for automating sales follow-ups and reducing email overload, it does not offer deep CRM integrations or full email sequencing like other AI assistants. You may still need an additional tool for pipeline automation and CRM updates.

Pros

• Generates AI-powered summaries for long email threads.

• Suggests follow-ups based on conversation history to keep deals moving.

• Helps sales teams focus on priority emails instead of inbox clutter.

• Reduces time spent reading and managing emails with quick insights.

Cons

• Limited CRM integration, requiring manual updates in some cases.

• Does not fully automate outbound email sequences like other AI tools.

• Best for email organization, rather than full sales workflow automation.

Pricing Plan

• Free Plan – Includes basic email summarization and AI follow-up suggestions.

• Weekly Plan – $6.99 per week offers unlimited email requests and access to advanced features powered by GPT-4.

• Lifetime Plan – $69.99 (one-time payment) includes full access to Friday-ai's features with no recurring costs.

6. Mailbutler – AI Email Assistant for Inbox Productivity

Source: Mailbutler.io

Mailbutler is an AI email assistant designed to help professionals manage their inboxes efficiently, with features like automated follow-ups, email tracking, and task management.

It integrates seamlessly with Gmail, Outlook, and Apple Mail, making it a popular choice for sales teams and small businesses.

Mailbutler also has the ability to extract actionable details from emails and convert them into tasks or contact updates. It also offers AI-generated email drafts, allowing sales reps to craft replies quickly and maintain a professional tone.

It also tracks email engagement, letting you see when recipients open emails or click links. However, its AI capabilities are less focused on deep sales analytics, which might be a drawback for larger sales teams looking for data-driven insights.

While Mailbutler is useful for individual users or small teams, its features may feel limited for enterprise-level users seeking more advanced automation and CRM integration.

Pros

• Works with Gmail, Outlook, and Apple Mail, ensuring flexibility.

• AI generates email drafts to save time on responses.

• Tracks email engagement for better follow-up timing.

• Turns email details into actionable tasks and integrates with task management apps.

Cons

• Limited sales analytics compared to more specialized AI email assistants.

• Best suited for individual users or small teams rather than large enterprises.

• Does not provide advanced CRM automation for sales pipelines.

Pricing Plan

• Tracking Plan – $39.50 per user/year includes email tracking and basic task creation features.

• Professional Plan – $79.50 per user/year adds follow-up reminders, advanced task management, and enhanced email productivity features.

• Smart Plan – $129.50 per user/year includes an AI-powered email assistant, advanced analytics, and personalized email drafting capabilities.

• Business Plan – $299.50 per user/year adds team collaboration tools, priority customer support, and advanced features for larger teams.

7. Apollo – AI Email Assistant for Lead Outreach

Source: Apollo.io

Apollo is an AI-powered sales engagement tool designed to simplify lead management and email outreach. Known for its extensive lead database and email sequencing capabilities, Apollo helps sales teams automate workflows and improve prospecting.

Apollo allows you to craft personalized email sequences tailored to each lead, with follow-up reminders and engagement tracking.

It also uses AI to analyze campaign performance, offering insights on the best times to send emails and optimizing response rates. The tool integrates with major CRMs like Salesforce and HubSpot, ensuring seamless data syncing.

While Apollo is a powerful tool for prospecting, its focus on email outreach means it lacks more advanced sales coaching or in-depth conversation analytics. 

Pros

• Automates lead outreach with AI-driven email sequencing.

• Tracks email engagement to improve follow-up timing.

• Integrates with CRMs like Salesforce and HubSpot for seamless lead management.

• Provides insights on campaign performance to optimize email success.

Cons

• Limited sales conversation insights compared to other AI tools.

• Best for email outreach rather than comprehensive sales workflows.

• Premium features require higher-tier pricing plans.

Pricing Plan

• Free Plan – $0 per month – Includes 100 credits per month and access to basic lead database features.

• Basic Plan – $59 per user/month – Offers 5,000 credits per month, access to advanced email features, and automated workflows.

• Professional Plan – $99 per user/month – Provides 10,000 credits per month, CRM integrations, and advanced analytics for optimizing sales outreach.

• Organization Plan – $149 per user/month (minimum 3 users) – Includes 15,000 credits per month, advanced team collaboration features, and tailored support.

8. SaneBox – AI Email Assistant for Inbox Organization

Source: Sanebox.com

SaneBox is an AI-powered email assistant designed to help you manage inbox clutter, prioritize important messages, and automate email organization.

Instead of letting unread emails pile up, SaneBox sorts messages into different folders based on urgency, relevance, and past interactions.

It automatically filters out distractions like newsletters and promotional emails while ensuring critical messages stay front and center. You can also create custom rules to automate workflow, snooze emails, or set up reminders for follow-ups.

While SaneBox doesn’t generate email drafts like some AI assistants, it’s a suitable tool for decluttering inboxes and keeping sales teams focused on key conversations.

Pros

• Automatically filters unimportant emails, reducing inbox clutter.

• Identifies priority emails so users never miss important messages.

• Offers snooze, reminders, and follow-up tracking to improve email management.

• Works with all major email providers, including Gmail, Outlook, and Apple Mail.

Cons

• Does not generate or automate email responses.

• Lacks deep CRM integration for sales-specific workflows.

• Requires some initial setup to customize email filtering.

Pricing Plan

• Snack – $3.49/month, includes email filtering and basic automation.

• Lunch – $5.99/month, adds priority filtering and advanced features.

• Dinner – $16.99/month, includes full email organization and advanced security options.

9. Lavender – AI Email Assistant for Sales Email Optimization

Source: Lavender.ai

Lavender is an AI-powered email assistant that helps sales teams write better emails. It provides real-time feedback on tone, clarity, and personalization, which makes it easier to craft messages that get responses.

Instead of guessing what works, Lavender scores emails and suggests improvements to help you send more effective outreach.

It integrates with Gmail, Outlook, and sales engagement tools, offering quick recommendations for subject lines, structure, and overall messaging.

While it’s suitable for improving individual emails, it doesn’t fully automate outreach or manage inboxes like other AI tools. If you are looking for a hands-off email assistant, you may need additional software to handle follow-ups and scheduling.

Pros

• Provides AI-driven recommendations to improve email effectiveness.

• Offers real-time scoring and coaching for better personalization.

• Integrates with Gmail, Outlook, and sales engagement tools like Outreach and SalesLoft.

• Helps sales reps write faster and improve response rates.

Cons

• Does not fully automate email outreach or follow-ups.

• Lacks built-in email sequencing for multi-step campaigns.

• Requires manual input to apply AI suggestions.

Pricing Plan

• Basic Plan – Free forever. Analyze and personalize up to 5 emails/month, includes all basic features, compatible with Gmail and Outlook 365.

• Starter Plan – $29/month. Unlimited emails, unlimited personalization, and AI recommendations.

• Individual Pro Plan – $49/month. Everything in Starter, plus unlimited features and integrations.

• Team Plan – $99/seat/month. Includes integrations, a coaching dashboard, and enterprise-grade features.

10. Superhuman – AI Email Assistant for Speed and Productivity

Source: Superhuman.com

Superhuman is a premium email assistant designed for professionals who prioritize speed and efficiency. Known for its sleek design and shortcut-driven interface, Superhuman aims to help you achieve "inbox zero" faster.

It offers features like AI-powered email sorting, follow-up reminders, and predictive text, making email management smooth and hassle-free.

Superhuman simplifies the email experience by decluttering inboxes and highlighting important messages. Its focus on speed means you can use their inboxes quickly, send emails efficiently, and never miss follow-ups.

However, it is more suited to individual users than larger sales teams due to its emphasis on personal productivity rather than team collaboration or CRM integrations.

While the tool offers premium features like advanced email tracking and undo send, it lacks some of the AI-driven automation and analytics found in other email assistants explicitly geared for sales.

Pros

• Shortcut-based interface for faster email navigation.

• AI-powered email sorting prioritizes important messages.

• Provides follow-up reminders and email tracking.

Cons

• Expensive compared to other email tools.

• Lacks deep CRM integrations or sales automation features.

• Primarily focused on individual productivity rather than team workflows.

Pricing Plan

• Starter – $30 per user monthly. Includes essential features like email sorting, undo send, and follow-up reminders for individuals and small teams.

• Business – $40 per user monthly. Includes everything in Starter, plus advanced AI features like Ask AI and Superhuman for Sales.

• Enterprise – Custom pricing. Offers advanced security, controls, and dedicated support for larger teams.

Say Goodbye to Email Overload with Truva!

Managing sales emails doesn’t have to take up hours of your day. With Truva, you can automate repetitive tasks, craft personalized messages, and stay on top of meaningful conversations—all while saving time and boosting productivity.

Designed specifically for sales teams, Truva integrates easily with your CRM, analyzes sales interactions, and generates actionable insights to keep your pipeline moving. Focus on closing deals and building relationships while Truva takes care of the busywork.

Ready to improve how you manage emails? Sign up for free or book a demo today!

FAQs About AI Email Assistant

Is there an AI email assistant?

Yes, many AI email assistants are available to help with email writing, inbox organization, and automated follow-ups. Tools like Truva, Mailbutler, and Apollo AI use AI email writers to generate responses, manage incoming emails, and extract key contact details. With just a few clicks, these tools make email management faster and easier.

Can AI help me write emails?

Absolutely! AI-powered email writing tools can draft emails based on past conversations, writing style, and professional business email best practices. These tools suggest responses, improve writing skills, and ensure messages sound polished and personalized, helping sales professionals handle email writing tasks more efficiently.

Is there a free AI tool for sending emails?

Yes, some AI mail assistants offer free plans. For example, tools like Truva, Friday, and Apollo provide free options with basic AI email writer capabilities, allowing users to test automated email drafting, inbox management, and follow-up assistance before committing to premium plans.

How does AI help with emails?

AI simplifies email management by summarizing long email threads, categorizing incoming emails, and automating responses. It can extract contact details, detect important messages, and even adapt to your unique writing style. AI-powered assistants ensure emails remain clear, relevant, and professionally structured, allowing users to focus on meaningful conversations rather than administrative tasks.